Form - Special Event Request

Special Event Form

Customer Information

REQUEST NUMBER

WORK ORDER

CONTACT

CUSTOMER WORK PHONE

CONTACT EMAIL

CUSTOMER CELL PHONE

ON-SITE EVENT CONTACT

ON-SITE EVENT CONTACT CELL

Event Information

EVENT SPEED TYPE

EVENT BEGINNING DATE/TIME

ORGANIZATION

EVENT ENDING DATE/TIME

NAME OF EVENT

EQUIPMENT DELIVERY DATE/TIME

CAMPUS

EQUIPMENT PICKUP DATE/TIME

BUILDING

LOCATION

GUEST COUNT

RAIN PLAN LOCATION

Equipment To Be Supplied By CS

RECTANGULAR 6FT TABLES

ROUND TABLE 60 INCH

ROUND TABLE 72 INCH

HIGH TOP TABLE

WHITE FOLDING CHAIRS

PODIUM LECTERN

PODIUM SMALL BLUE

PODIUM BIG BLUE

STAGE PIECES (4x8FT)

POSTER BOARDS

T-STANDS 4FT (BLUE)

STANCHIONS 6FT

RECYCLING BINS (1 BIN/50 PEOPLE)

COMPOST BINS (1 BIN/50 PEOPLE)

FOOD TYPE SERVED

BEVERAGES TYPE SERVED

SPECIAL INSTRUCTIONS

****Please do this setup no earlier than 2pm*** due to space being used by individuals during the day. Please group the 6 square tables found in the tent in center of the space, "boardroom style" with 3 tables by 2 tables with chairs set up around. Extra chairs that don't fit around the table can be set up and left outside the inner circle of chairs. Set up the two 6-foot folding tables on the back rock wall of the tent (for catering). See attached picture. Please reset space to standard (tables spread out evenly in the tent with 4 chairs each) on following morning.

ROOM LAYOUT

Additional Services Needed

CUSTODIAL SERVICES

MAINTENANCE SERVICES

HVAC SERVICES

GROUNDS SERVICES

GROUNDS PLANT SERVICES

ELECTRIC SERVICES

ROADS SERVICES

TPS SERVICES

OUTDOOR RECYCLE SERVICE

OTHER SERVICES

***Reset tent space to standard setup when staging equipment and trash is picked up the following morning around 9am*** - 6 square tables with 4 chairs each, spread out in the space. See page 2 of reset diagram attached.

Auxiliary Service Billable

BILLABLE

REASON